Images, Mailing Lists, Documents and other files can be loaded into the storefront's asset management system and be made available for several different uses in the sites.
Uses for Assets in Pressero
In a Site - It will appear for the assigned site. The assets will appear on the client site on the assets page. You will need a link to the assets page in the navigation of the site. In a B2B store, Assets is one of the standard menu items.
Part of a site Group - It will appear for the assigned groups. For example, if a group contains multiple users, it will appear for all of those users. The assets will appear on the client site on the assets page. You will need a link to the assets page in the navigation of the site. In a B2B site, Assets is one of the standard menu items.
eDocBuilder - The assets will appear as an option for image fields on eDoc Builder standard templates if the assets area available to that user.
For a specific Site User- It will appear for the assigned user. The assets will appear on the client site on the assets page. You will need a link to the assets page in the navigation of the site. In a B2B site, Assets is one of the standard menu items. It will also appear as an option for image fields on eDoc Builder standard templates.
For a Product - It will appear for the assigned product on the product page if "Customer Can Download" is enabled in Sites > [site name] > Assets > [asset name]. It will also appear as an option for image fields on eDoc Builder standard templates. When the product is ordered, the asset will appear in the Files tab of the of the order in the Orders screen in admin.
Include in Email Notifications- When Product is chosen you will have an option to include a link in the order confirmation email sent to the customer so they can download the asset. This option allows you to only give the customer the file after they pay for it and receive their confirmation email.
*TIP* If you do not plan to ship anything to the customer in this situation, you may want to remove all shipping and tax considerations for the order. There isn't a specific setting in product assets for this right now but you can use the "Digitally deliver eDoc file" option even though this is not an eDocBuilder product. Go to the Product > [Select Product] > General Tab > eDocBuilder Section. Check the "Digitally deliver eDoc File." When this option is chosen, any weight set for the pricing engines used will be eliminated, removing any integrated shipping options in the checkout process. If you make this selection you may also want to eliminate any tax for this product as well. In the same area of admin you will find this option under the "Checkout Options" section ("Override Tax").
Using Assets for Production File Version Control - If you are offering static "off-the-shelf" products in the stores you can use the Assets area to upload and attach the production file(s) needed to produce the job. This can assure Assets that you, or a broker, or an outside vendor are using the latest, correct version.
- You would normally not make the asset production file(s) available for download by a site user.
- The asset file(s) will be included in your Admin order area under the files tab. This will make it easy for your staff to have the most up to date version of the production file(s).
- If the order is assigned to an outside vendor, that vendor will also have access to the Asset file(s) through their vendor dashboard.
- If you give your customer permission to upload and edit Assets in their store, you can also let them update the production files so that you are always printing from the correct version supplied by them.
- If your product is using an eDocBuilder template, say for a book cover, with the body of the book being your Asset production file(s), the order you receive will include not only the cover from eDocBuilder, but the Asset production files too.
Adding a New Asset
Here are two ways an asset can be added to a site/store.
1. Through the Pressero administrative area
To add a new asset through the admin area, go to: Admin > Sites > Choose a site > Assets
Name of Asset - Enter a name for the asset.
Type - Choose the type of asset this is. When an asset file is uploaded into Pressero (client or here in the admin side), a prompt will display asking for the file type (document, image, etc.). The asset type is displayed on both the admin side and the client side Assets area, but it is just a name tag at the moment. There is no file type restriction when uploading. Uploaded Assets may also be used with eDocBuilder templates and in that situation the asset type will be used to filter the list of Assets, so that only Assets tagged as images will be available for an image field, and only Assets tagged as Mailing Lists will be offered for the VDP database upload. Your choices are:
- Mailing List
Category - You may optionally assign this asset to a category that you have defined. This can be helpful if you have a large number of assets available to your customers. Categories must first be added to the list before they will appear here.
Usage For - Select what type of usage the asset will have. Choices are:
- Site - anyone on the site can use the asset
- Group - the asset is limited to users in a specific group only
- User - the asset is limited to a specific user
- Product - the asset is only available for a product
Customer Can Download - If you check this option, site users will be able to download this asset on either the product page (when it is assigned to a product) and on an asset page you add to the site through the site navigation area of admin.
Location of Asset - An asset can be external to this system via a URL or you can upload the asset directly to the system.
Upload Asset - This field appears if "Upload Asset" is selected in the "Location of Asset" field. Choose a file on your computer to upload as an asset.
External URL - This field appears if "URL to Asset" is selected in the "Location of Asset" field. Enter the external url of the asset. It should begin with "http://" or "https://"
Generate a thumbnail for the external asset - This field appears if "URL to Asset is selected in the "Location of Asset" field. Checking this box will cause the system to auto-generate a thumbnail preview for the external asset.
Upload External Asset Image Preview - This field appears if "URL to Asset is selected in the "Location of Asset" field. Upload an image file here to be used to represent the external asset. The system will generate a thumbnail preview for the external asset using the file uploaded here. Please note that the file must be in raster format (.jpg, .png, .gif).
Description - Enter a description of the asset.
2. Through the site/store by your site user
Provided you add an "Assets" link to a Sites navigation menu, Site Users with the appropriate Site Group permission can also be allowed to add and edit assets and asset categories.
The image below shows an "Assets" link that was added to the site navigation (menu 1). Because the user logged in to this site has permission to manage assets, they are able to select this link and have the option to add and edit assets, and set it to be downloadable by users in the site.
When a Storefront User has permission to manage assets, they may also manage and create new Categories.
The Use of Assets in eDocBuilder
Assets can be assigned to a Site, Site User, Site Group, or Product for use with eDocBuilder templates (both standard and Interactive Designer templates). All image upload fields for templates where assets are available will display an image picker option for Assets assigned this way, in addition to the standard file upload options.
The image below shows the forms based eDocBuilder with an image upload option available. Notice that the buyer is able to either upload their own image to the area on the template, or choose an asset that has been preloaded into the site. The next image below this one will show the way the images are displayed in an image picker area.
Adding / Editing Asset Categories
You can optionally assign an asset to a category you have defined. This can be helpful if you have a large number of assets available to your customer. If you have made the image assets available in a product's eDocBuilder template, the assets will be displayed by category.
To manage the asset categories, click on the bar at the top of the asset page "Show / Hide Asset Categories"
To add a new category, click on the link "Creaate New Category". Name the category and give it a description, then save. The category will now be an available choice when uploading and saving assets.
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