If you stock inventory for products you sell, use this area to enter the details. An item you enter in Inventory will be paired with a Product using Products > General: Inventory Stock To Use. The inventory records are not added on the product level so that you can share the same pool of inventory among multiple products. As an example: This can be helpful when you have several versions of a business card being sold in the store that all share the same master.
To add or edit inventory records, go to: Admin > Sites > [Choose a site] > Catalog > Inventory.
Adding a New Inventory Record
Click on the "Add New"
Stock Name - Add a name for the inventory record. This should be a name that will be easy to locate when you assign it later to your products.
Re-Order Point - Set a re-order point for this record. Whenever the inventory falls below the set point, the Low Inventory email is triggered. Hitting the reorder point exactly would not trigger it, only going below it will.
Per Item Cost - This is optional and for accounting purposes. Leave at zero if unsure or if its functionality is not needed. This would be able to let you see your cost of the inventory you have on the floor. Inventory costs can have a minimum of 2 decimal places, maximum 4.
Current Level - This field is only to be used when creating a new inventory record. To adjust a level you will use the arrow to the left of the inventory record name. This is used once and it is used to set the level you have at the time the record is created.
Click on Save.
Manually adding a New Inventory Transaction
Once your stock item has been added, click the pencil icon to select the stock item and then click "Add New".
Date and Time: The date and time of this transaction will be date and time stamped.
Type - Enter the type of transaction you are adding. Your options:
- New - use when you are adding more stock. The amount entered will be added to the current inventory level.
- Usage - use when you need to manually enter some inventory usage that occurred outside of the Pressero ordering system. The amount entered will be deducted from the current inventory level. Please note that you do not need to enter a negative number.
- Adjust - use when you need to make an adjustment to the inventory record. The amount entered will be added to the current inventory level.
- Delete - use this when you need to delete stock. The amount entered will be deducted from the current inventory level. Please note that you do not need to enter a negative number.
UOM - Choose the Unit of Measure of the transaction you are entering. If you are adding 2,000 new items, then choose "Each", but if you are adding 200 new boxes, choose "Box". Your choices:
Quantity per UOM: Based on the choice above, how many items are in the UOM. If I have 10 items in each of my boxes (uom), then I would enter 10.
Quantity of UOM: Enter how many of that Unit of Measure this transaction is for. In our previous example, I would enter 200. So, I am adding 200 boxes to my inventory, and each of the boxes has 10 items in it. This would add 2,000 items to my inventory.
Cost per item: This is optional and for accounting purposes. Leave at zero if unsure or if its functionality is not needed. This would be able to let you see your cost of the inventory you have on the floor. Inventory costs can have a minimum of 2 decimal places, maximum 4.
Notes: If needed, you can add notes about this transaction and why it was needed.
Editing a previous inventory Transaction
If you need to edit a transaction entered previously, locate the inventory record, click the pencil icon to select the inventory name, and then click the pencil icon to select the transaction. You can edit any of the previous entries you made.
Orders will automatically reduce the inventory
Note: Aleyant is currently conducting a phased rollout of its new checkout process. The enhanced process improves Pressero’s shopping cart by separating payments and shipping into their own pages, moves the approval process into its own workflow, and creates a new Pending area. You may notice changes in this chapter that reflect the new software. If you have any questions, please contact Support.
Inventory is consumed when the Pending order is approved or when the Pending order / cart is paid for, whichever comes first. If pending order is paid (inventory was consumed) and order item is denied, then inventory will be released.
Product orders that use a Price Break pricing engine will use the quantity entered as the Quantity of UOM, assign a UOM of "Each", and a Quantity per UOM as "1". Orders using a pricing calculator will be similar, with the Q1 value being used as the Quantity of UOM.
Knowledge Base Articles Related to Inventory