Variance Reports

PRINTJOBMANAGER > Knowledge Base Documentation

1NEW FEATURE - TIME VARIANCE REPORTING

 

Time Variance Reporting is a very important tool when measuring any company’s activities. Comparing a company’s actual times to their estimated times generates a time variance.  With time variance reporting the user has the ability to review this variance by comparing the company’s activities or processes actual times in relation to the estimated times. This allows the user to make good business decisions regarding equipment, labor and pricing.  

 

TIME VARIANCE REPORTING PERMISSIONS

User Groups - Main Menu (Main Menu > Settings > User Groups)

Access to variance reporting can be granted in the user group set-up.

 

Variance reporting #4.png

 

To access User Groups go to Main Menu, Settings and User Groups (1). In the bottom left corner is the access to variance reports (2). Select that box and save to give user group access to variance reports.

 

TIME Variance Reports (Main Menu > Reports)

 

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To access Time Variance Reports: From the Main Menu select (1) Reports, then select (2) Time Variance By Job,

(3) Time Variance By Staff or (4) Time Variance By Process.

 

Time Variance Report By Job

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To Access Time Variance by Job: From Reports menu select (1) Time Variance By Job. (2) Select beginning date range for jobs, default is 1 month ago. (3) Select ending date range for jobs, default is today. (4) Select variance percentage from dropdown.  The variance percentage is the percentage the actual time varies from the estimated time. The options range from 0% to 100% in increments of 10%, default is 20%. Once you have completed these steps click refresh and a bar chart like the one above will appear with a bar for each job (5) that was in the date range selected and within that variance percentage. The bar represents variance in hours. To analyze a particular job you can hover over bar of job and click it. This will take you to the production steps for that job (1) and the time that was allowed for each (2).

 

Time Variance Report By Staff

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To Access Time Variance by Staff: From Reports menu select (1) Time Variance By Staff. (2) Select beginning date range, default is 1 month ago. (3) Select ending date range, default is today. (4) Select variance percentage from dropdown from 0% to 100% in increments of 10%, default is 20%. Once you have completed these steps click refresh and a bar chart like the one above will appear with a bar for each Staff member (5) that participated in job related activities in the date range selected and within that variance percentage. The bar represents variance in hours.

Some of the time tracking data will not be included in the Time Variance by Staff report. Items not included are as follows:

  1. If a production step has multiple starts/stops and one or more of the starts/stops is outside of the date range the data will not be included.

  2. If a production step has multiple starts/stops and one or more of the starts/stops is done by a different person the data will not be included.

 

Time Variance Report By Process

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To Access Time Variance by Process: From Reports menu select (1) Time Variance By Process. (2) Select beginning date range, default is 1 month ago. (3) Select ending date range, default is today. (4) Select variance percentage from dropdown from 0% to 100% in increments of 10%, default is 20%. Once you have completed these steps click refresh and a bar chart like the one above will appear with a bar for each Process (5) that participated in job related activities in the date range selected and within that variance percentage. The bar represents variance in hours.

 

Some of the time tracking data will not be included in the Time Variance by Process report. Items not included are as follows:

  1. If a production step has multiple starts/stops and one or more of the starts/stops is outside of the date range the data will not be included.

  2. If a production step is not considered complete the data will not be included.

 

If you have questions or need help, please open a support ticket by selecting this link Aleyant Support